The ICT Productivity Group has made a number of recommendations to VCAC relating to student printing and photocopying; coordinated purchasing of equipment; and a proposed response to the Fuji Xerox report on printing services on campus.
Printing/Photocopying Services for Students
The costs of student printing and photocopying is different in different areas of the university: in some area it is free, while in others students need to have a credit balance in an account before they can print: at a cost of 25c per page. The Group recommends that there be a uniform cost to students across the University by Semester 2, 2003 or as soon as logistically possible.
The Group seeks VCAC endorsement to investigate whether it is possible to reduce charges for student printing; to see what other Universities are charging; and if the charges cover the costs of providing the service. It also seeks endorsement for a proposal to implement a printing quota system (like the current Internet quota system).
Co-ordinated Purchasing of Equipment at UC
The Group has recommended that VCAC endorse its principles for co-ordinated purchasing of equipment at UC. The principles are:
- Cheaper prices can be demonstrated and/or access to special offers on maintenance and consumables
- Choice of product/system configuration is available
- Choice of brand within an agreed list of suppliers is available
- Single point for ordering, invoicing and payment processes is in place
- Centralise asset management is in place
- Delivery of equipment to multiple sites
- Service agreement with penalties and bonuses to ensure responsive and timely delivery and follow-up customer service
- Integration with University financial systems is a pre-requisite
- Right to purchase outside the agreement for specialist needs is preserved, undertaking own ordering within University guidelines for ordering, invoicing and payment processes
The Group also recommends that
- VCAC invite Harris Technology to give VCAC and interested parties throughout the University a presentation outlining what is possible with co-ordinated purchasing.
- Adrian Westerman be asked to provide a progress report on AVCC plans for co-ordinated purchasing.
- Adrian Westerman be asked to initiate appropriate University processes for establishing a preferred supplier agreement and to provide advice on the Corporate Services Division's capacity to staff co-ordinated purchasing.
Fuji Xerox Report
Last year Fuji Xerox did a survey of printing in the University and provided Adrian Westerman with a report on how the University might make better use of its resources in relation to printing. The Group has suggested Mr Westerman respond to Fuji Xerox thanking the company for its report and advising that the University is now developing a document management strategy and a plan to co-ordinate purchasing. Any future role for Fuji Xerox will be explored once the strategies and plans are formulated.