After a long drawn out process only one item of any value from the discrepancy list that originally cited 47 items missing after the last stocktake could not be accounted for.
As a result of the experience the Technical Services Unit is reviewing its asset management approach, including developing a robust system to track the movement of equipment as it gets used around the Division.
As a part of this review of process it would be helpful for Heads of Schools and Centres to reinforce with their staff the need to inform the Technical Services Unit when equipment on the University Asset Register or leased equipment is moved around, as people change offices for example or when equipment is swapped as staff come and go: the TSU don’t always hear about these relocations that had lead to equipment apparently going missing. A simple email to the cehelpdesk citing the asset number, the old location and the new location (room number) is all that is required.
Items on the University Asset Register have a small white sticker saying ‘University of Canberra’ with the serial number and UC asset number on it. Leased items have a yellow sticker with a bar code and a number starting with UC.